Enrolment Policy

Scoil Eoin Enrolment Policy


The Board of Management of Scoil Eoin School hereby sets out its Enrolment and Admission Policy in accordance with the provisions of the Education Act 1998 and the Board trusts that by so doing, parents will be assisted in relation to enrolment matters. The Chairperson of the Board of Management or the Principal Teacher will be happy to clarify any matters arising from this policy.

Decisions in relation to applications for enrolment are made by the Board of Management of the school.

Mission Statement

Scoil Eoin aims to enable pupils to develop to their full potential – intellectually, spiritually, morally, artistically and socially. Our aim is to make our school a caring, happy, secure place where each one of us can develop a love of learning and personal responsibility, a love of God and each other and where each pupil is respected and valued as a unique individual.

Scoil Eoin is a Boys’ National School under the patronage of the Roman Catholic Bishop of the Diocese of Cork and Ross. The school’s policy is to accept all children seeking to enrol in it, subject to pupil numbers, the availability of space in the school, and the ability of the school to meet the physical, emotional, educational needs of the pupil, and the provision by the parent(s)/guardian(s) of necessary documentation when required. Parent(s) or guardian(s) of pupils seeking to enrol in Scoil Eoin N.S are asked to provide the requested information and to ensure that the pupil abides by the code of discipline.

This policy was formulated in accordance with the Rules for National Schools, rules 10, 64 (1): 64 (2) c: 65 (4): 65 (5). It is also in keeping with the Education Act 1998, Section 15, 2 (D):
In order to ensure that the school can provide the services required for individual students it is necessary to ascertain general information on the pupils health and specific requirements that they may have. These may be kept on record.
The constitutional right of every child to an education has been considered.

General School Information

Name of School: Scoil Eoin National School
Telephone No. (021) 4871321
Email: reception@scoileoin.com

His Lordship Bishop Most Rev. Dr. John Buckley is the Patron of the school.
At present, the teaching staff is comprised of 16 single class Teachers, 1 Principal Teacher, 6 Learning Support/Resource Teachers, 2 temporary EAL (English as an additional language) Teacher and 6 Special Needs Assistants
The full range of classes is taught in the school and the school is an all boys’ school. The school depends on the grants and teacher resources provided by the Department of Education and Science and it operates within the regulations laid down, from time to time, by the Department. The school Policy has regard to the resources and funding available.

Class starts at 9.00 a.m. and finishes at 2.45 p.m. Infant Classes finish at 1.45 p.m.


The school shall have in place appropriate channels of communication and procedures
• To inform parents about the school, it’s programmes, activities, and procedures
• To enable applications for admission to the school to be handled in an open, transparent manner
• To put in place criteria under which applications shall be considered
• To ensure that these criteria are informed by our Ethos, our Mission Statement & current legislation
• To specify what information is required by the school at the time of application

Content of Policy

1. No pupil under the age of four on September 1st on the year of enrolment, may be enrolled in Scoil Eoin. Infant pupils eligible for enrolment should have reached their 4th birthday by June 1st of the year of enrolment.
2. Parents/Guardians will be issued with the Enrolment form/Information Leaflet and Code of Behaviour and should return the completed enrolment form to the Principal who will enter date and time of receiving it.
3. Equality of access is the key value that determines the enrolment of children to our school. No child is refused admission for reasons of ethnicity, special educational needs, disability, language/accent, traveller status, asylum-seeker/refugee status, religious/political beliefs & values, family or social circumstances.
4. While recognising the right of parents to enrol their child in the school of their choice, the Board of Management of Scoil Eoin N.S is also responsible to respect the rights of the existing school community and in particular, the children already enrolled.

This requires balanced judgements, which are guided by the principles of natural justice and acting in the best interest of all children. The BOM reserves the right to determine the maximum number of children in each separate classroom bearing in mind.,
a) size of / available space in classrooms
b) educational needs of children of a particular age
c) multi-grade classes
d) presence of children with special educational/behavioural needs
e) DES maximum class average directives.

Irrespective of the foregoing, the Board shall be cogniscent of the overall pupil/teacher ratio as specified by the D.E.S. in arriving at a decision on any individual aplication for enrolment. Under DES directives the average number in any class is 29 children

5. In the event of the number of children seeking enrolment in any given class/standard exceeding the number of places available preceding or during the school year (due to the BoM being unable to provide suitable accommodat ion,or recruit the required teaching staff) the following decision making process will apply.

Junior Infant Enrolment Criteria

If the number of children on the Waiting List exceeds the number of places available, the following prioritising criteria are used:

Priority Criterion
1 Priority is given to brothers of children already in the school or who have attended the school in the past. If the class is over subscribed on the basis of this criterion, then places will be allocated on the basis of age, starting with the oldest applicant, until all places are allocated.

2 Families whose primary residence is either
(a) in the immediate areas of Ballincollig Parish, starting closest to the school and radiating outwards from the school within the Parish or
(b) in Ballincollig Parish within a 2 mile distance by road from the school. If the class is oversubscribed within the application of this particular criterion, then the furthest from the school under either (a) or (b) will be eliminated first.

3 Children of current teaching staff.

4 Children of parents who are past pupils of the school. If the class is oversubscribed within the application of this particular criterion, then those whose primary residence is furthest from the school will be eliminated first.

5 If space is still available, class numbers are completed from the Waiting List, which is compiled and ordered according to the date of the original application. The criteria are listed in order of priority when spaces are allocated under criterion 1 and space is still available, then criterion 2 comes into play and so on. This prioritization proceeds until all places have been allocated.

Criteria for Enrolment to Senior Infants to 6thClasses

The following criteria will be applied if there is a surplus of applications for available places in the Senior Infants to 6 classes.


Priority is given to brothers of children already in the school or who have attended the school in the past.

Families whose primary residence is either (a) in the immediate areas of Ballincollig Parish, starting closest to the school and radiating outwards from the school within the Parish or (b) in Ballincollig Parish within a 2 mile distance by road from the school, or who are in the process of moving to either of these areas.

Children of current teaching staff.

Children of parents who are past pupils of the school.

All children enrolled are expected to comply with and support the school’s Code of Behaviour, as well as the school’s designated policies on Curriculum, Organisation and Management.

In the event of there being more applications than spaces available in any of the above categories, age shall be the determining factor, whereby the older children shall be given priority. By way of example, if there are still places available in the school, having

accepted all applicants in categories 1),2), and 3) above, then those available places will be filled from those applications in category 4) according to the age of the child, with the older child given preference.

Names of unsuccessful applicants will be placed on a waiting list, in accordance with the ranking determined by the above criteria and may be offered a place when such places become available.

A deposit of €50 will be required as part of the Enrolment process. This deposit will be set against the cost of the Junior Infant Booklist but will not be otherwise refundable.

6. There is a Registration Week each year (in line with the policy of all the primary schools in the Parish).

7. Other pupils are enrolled during the school year, if newly resident in the area.

8. Pupils wishing to transfer from other schools are enrolled subject to the Rules governing National Schools, as well as our own school’s enrolment policy,available space and staffing, and, in some cases, the approval of the Department of Education and Science.

9. There is an Annual Open Day for prospective parents .
There is a Reception Night for the parents of new Junior Infants held in April /May.

10. New Junior Infants spend one informal period in school in June to familiarise themselves with their new environment. For the first two weeks of the first term, Junior Infants will go home at 12.00 noon.

11. The school should be informed of any health problem which would affect a child’s schooling, e.g. allergies, epilepsy, asthma, sight, hearing, speech, fainting, infectious diseases, etc.

12. The school should be made aware of any court order which affects the child’s welfare.

13. Parents/Guardians who do not wish their child/ward to attend religious education classes should state so in writing and make arrangements for their child’s/ward’s supervision during these times or give permission for the child to remain in the classroom doing other work.

The Board of Management accepts applications for enrolment from parents/guardians of pupils with special needs. However, in order that the Board of Management can properly consider what is in the best interest of the child and what additional resources/equipment the school might need in order to facilitate the child’s attendance at Scoil Eoin, the following should be noted:

 A copy of the child’s medical and/or psychological reports and/or any other relevant reports will be required by the Board of Management.
 Where such reports are not available, the Board of Management reserves the right to request that the pupil be assessed immediately. The purpose of such an assessment is to assist the school in establishing the educational and training needs of the child relevant to his disability or special needs and to profile the support services required.
 Following receipt of the report, the Board will assess how the school can best meet the needs specified in the report.
 Where the Board deems that further resources are required, it may, prior to enrolment,request the D.E.S. to provide the resources required to meet the needs of the child as outlined in the medical/psychological/other report.
 Prior to enrolment, a meeting will be arranged with the child’s parents/guardians to discuss the child’s needs and the school’s suitability/capability in meeting those needs. If considered necessary, a full conference involving all parties will be held which may include parents/guardians, Principal, class teacher, learning support/resource teacher,speech therapist, occupational therapist, psychologist, psychiatrist or any other as appropriate.
 The Special Needs child may be required to attend for a shorter day depending on the circumstances.
 The Board of Management reserves the right to defer enrolment of a particular child, pending:

 The receipt of an assessment report; and/or

 The provision of appropriate resources by the D.E.S. to meet the needs specified in the appropriate reports and/or as identified by the school authorities.

The Board of Management of Scoil Eoin reserves the right to refuse to enrol a pupil if it is deemed that:

a) The pupil has special needs such that, even with additional resources available from DES, the school cannot meet such needs and/or provide the pupil with an appropriate education


b) In the opinion of the BoM, the pupil poses an unacceptable risk to other pupils, school staff and/or school property.

All applicants will be notified in writing by the BoM of the outcome within 21 days of the receipt of the application, and if refused admission will be notified of their entitlement to appeal under Section 29 of the Education Act 1998.

In the event of an appeal being lodged against a decision of the Board, the Board will prepare a response for the Appeals Committee.
Enrolment Procedures.

1). Parents who wish to enrol their child in Scoil Eoin must complete an official enrolment form available at all times from the school.

2). The application form requires detailed information relating to the following:
• Pupil’s name, date of birth and address
• Names and addresses of pupil’s parents/guardians
• Religion
• Contact telephone numbers
• Contact telephone numbers in case of emergency.
• Details of any medical conditions of which the school should be aware.
• Name and telephone number of family doctor.
• Names of brothers attending/attended Scoil Eoin.(if applicable)
• Details of Pre-School/Play-School/Montessori School attended.
• Details of any other primary school attended
• Details of any difficulties experienced by the child in any previous school.
• Details of any special help (Learning Support/Resource Teaching etc.) which the child received in any previous school.
• Details of any referral to/assessment by Speech Therapist, Psychologist, Psychiatrist, Counsellor, Social Worker, other professionals in the area of Child Care.
• Any other relevant information(including any such information as may be prescribed under the Education Welfare Act 2000).

3). The Enrolment form must be signed by the Parents/Guardians.

4). The Enrolment Form must be accompanied by a copy of a Birth Certificate and a Baptismal Certificate (where applicable).

Responsibility for development and implementation.

It is the responsibility of the Principal whose duties include enrolment and transfer of pupils, to ensure that this policy and its recommendations are brought to the attention of the parents/guardians of children being enrolled in this school.

Success Criteria

The success of this policy will be based on feedback from parents and teachers. It should ensure that there is no overcrowding in classrooms and that the education of the pupils runs smoothly from term to term.

This policy is subject to review, as the need arises, based on feedback from parents/guardians/teachers/legislation/departmental circulars. It is effective from June 21st 2012..

It is the responsibility of the Board of Management of Scoil Eoin to ensure that this policy is reviewed as and when the need arises and at periods of not more than five years from the above date.

Policy adopted by the BOM on 21st June 2011

Reviewed 19th January 2015

Signed: Kieran Costello
Chairman Bord Scoil Eoin